CCI supplier database registration

REQUEST FOR PROPOSALS

Centre for Communication Impact’s (CCI’s) Procurement and Procedures require that we establish an approved database of preferred suppliers. CCI therefore invites interested service providers to submit proposals to be added onto the Preferred Supplier Database. The intention of CCI is to streamline its processes to ensure effective and efficient expenditure control within its supply chain, whilst ensuring that CCI meets its service delivery goals.  CCI is therefore calling on service providers in the fields below to provide company profiles, (including tax clearance certificates, and any other relevant documents as detailed below).  Qualifying suppliers will be added to the CCI supplier database.  Please note that existing suppliers are also required to resubmit to be considered for the new financial year.

CCI is governed by its Procurement and Financial Policies and Procedures, the relevant legislation, and general conditions of contract when sourcing quotations and/or bids from prospective suppliers.  CCI reserves the right to have a list of prospective suppliers and to utilise these suppliers on a rotational and needs-based basis.

General Conditions for Applicants

  • It should be noted that CCI reserves the right to accept or reject any application made by a prospective supplier.
  • CCI reserves the right to verify any information contained in the applicant’s submitted documents through internal vetting processes. Any discrepancies which may arise during this process may result in the applicant being unsuccessful.
  • Applicants who have failed to submit the minimum requirements will not be considered.
  • All relevant attachments must be attached to the email along with the rest of the required documents.

Conditions on Successful Registration

  • Once successfully registered as a Preferred Supplier, a service provider will be subjected to regular performance reviews and could be deregistered if the required service levels are not met.
  • Registered suppliers will be contacted by CCI telephonically and or via email for the sourcing of quotations. It is therefore imperative that all applicants submit correct contact details.  CCI may choose to verify this information during the pre-screening and verification process of an application.
  • The onus shall rest upon the applicant to inform CCI of any changes to the status and or information of their business, in which case certified proof together with a new supplier database registration form and attached documents will be required to effect the changes.
  • CCI will not be liable for any consequence whatsoever which may arise due to the failure of an applicant to update their information on the database when any change occurs in the business information which affects this registration.
  • It is important for all applicants to note that the successful registration on the CCI supplier database will not guarantee the applicant any business opportunities.
  • Preferred suppliers are reviewed and renewed annually, and the same process of registration may be followed.

CCI is currently reviewing service providers for the following supplies and services:

Category Application Reference Quotation Template
Information Technology
IT Support (Office support, Hosting Website etc.) CCI_100 Available
Printers, ink cartridges and toners CCI_101 Available
Laptops (Supply of new laptops) CCI_102 Available
Consultants
Programmatic Technical Support (short term) CCI_103 Available
Training Services CCI_104 Available
Office Supplies, Apparel and Administration
Stationery Supplies CCI_200 Available
Courier/Transport Services CCI_201 Available
Printing CCI_202 Available
Events, Travel and Accommodation
Travel Agent Service (Shuttle Services, Car hire, Flights, and Accommodation) CCI_301 Available
Venues and Conferencing CCI_302 Available
Catering Services CCI_303 Available
Other Materials and Services
Hygiene Packs CCI_401 Available
Bulk Promotional Materials (t-shirts, drymacs, hats, etc) CCI_402 Available

Each of the above categories has a quotation template that can be obtained from the CCI website: https://www.ccisa.org.za/tenders/ This template must be completed for each category and submitted with the rest of the required documents.

This application represents an expression of interest from the supplier to be added to the CCI preferred supplier database.  The application will be assessed and should it be successful, your details will be maintained amongst a pool of preferred suppliers who will be contacted when sourcing opportunity or requirement arises.

Suppliers will be selected based on B-BBEE rating, Experience, Proof of Capacity, Location and Price along with completeness of Requested Documents as indicated under “Minimum Requirements”.  You will receive an email notifying you of the outcome of this registration on or before 27 May 2022.

CCI reserves the right to verify all credentials submitted therein, prior to qualifying any supplier as a Preferred Supplier.

Minimum Requirements

  • Company and Intellectual Property Commission (CIPC) of South Africa Company Registration.
  • Original Valid Tax Clearance Certificate.
  • Certified ID copies of all Directors of the company.
  • B-BBEE Certificate (Level 1 Preferred) or Sworn Affidavit (Depending on the turnover).
  • Recent 3-Months Stamped Bank details.
  • Brief company profile (2 pages maximum).
  • Must be based in the provinces CCI operates in (Gauteng, North-West and Free State). Proof of Business Address must be supplied.
  • Proof of Accreditation/Certificate (Health Certificate for Catering service and SETA for Training Services).
  • At least 3 reference letters from companies where similar services have been rendered in the past 24 months. NGO experience preferred.
  • Motivation indicating capacity and experience in the area applied for (2 Page).
  • Completed Quotation Template.
  • Completed Supplier Registration Form.

Instructions for Email Submissions:

  • Submissions should be made to procurement@ccisa.org.za no later than the 23rd of May 2022 (17:00)
  • The email header/subject should clearly indicate the Application Reference Number for which your company is applying for e.g., for IT Support: (CCI 100).
  • If the documents cannot be sent in one email, the first email should read: (CCI 100 Batch 1) and the second email should read: (CCI 100 Batch 2).
  • If the service provider is applying to be considered for more than one area, each area/category must be applied for in a separate email with all relevant documents attached.
  • No physical submissions will be accepted.
  • Late applications will not be considered.